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Enterprise · Installed on Your Hardware

We Built It Live.
Now We Install It
On Your Mac Mini.

OrthoOps AI is the complete AI operations architecture we built and battle-tested running 30+ field reps across Florida — stripped of our data, configured with yours, and deployed on your own hardware in a single day. 4 AI Chiefs. 14 core systems. 27+ automated health checks. You own it. It runs forever.

$4,999
M4 · one-time setup + $499/mo support
Proven in Production

Not a Demo. Not a Pilot.
A Live Operation.

Six months of real-world use, 30+ active field reps, thousands of pricing queries and PO extractions. Every edge case found and fixed before we ever installed it for anyone else.

14+
Core systems deployed
27+
Automated health checks running
4
AI Chiefs managing operations
1 day
Full deployment, start to finish
🏆

The pitch is simple: we already built this for ourselves.

We spent six months building, breaking, fixing, and refining this system while running a live orthopedic surgical distribution operation managing 30+ field reps across Florida. Every bug is fixed. Every workflow is proven. Every edge case is handled. Now we hand it to you, loaded with your data, running on your Mac Mini — in a single day.

The AI Executive Team

4 AI Chiefs.
Your Entire C-Suite, Automated.

Each Chief has a defined personality, authority matrix, and operating cadence. They run in parallel, all day, every day — no management required from you.

🖥️
AI Chief
CIO
Owns the technology backbone. Manages the OpenClaw Gateway, monitors all 27+ automated health checks, triggers auto-restarts on failure, enforces session cost controls, and keeps the entire system running without human intervention.
⚙️
AI Chief
COO
Runs daily operations. Manages the Telegram group architecture across field, admin, and warehouse channels. Delivers the Morning Board Briefing PDF every day. Owns the escalation matrix and routes exceptions to the right people automatically.
💰
AI Chief
CFO
Owns financial intelligence. Runs the pricing lookup system with instant SQLite-cached responses, modifier logic, and hospital/customer resolution. Manages the D-Ticket and PO extraction pipeline — Gemini Flash pulls data from photos and PDFs, auto-files locally on the Mac Mini.
🧠
AI Chief
CTO
Owns organizational intelligence. Manages the 3-Layer Knowledge System: Knowledge Vault (raw documents), Institutional Brain (reasoning patterns), and Rapport Files (per-person communication style). Maintains the Decision Record and Judge System — evidence-based verification for every critical operation.
What Gets Installed

14 Core Systems.
Fully Configured. Day One.

This isn't a software license. It's a complete operational infrastructure, installed and configured on your hardware, loaded with your data.

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OpenClaw Gateway The always-on AI backbone. Runs silently in the background, routes every request, keeps the whole system connected and alive around the clock.
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Telegram Group Architecture Pre-configured groups for field reps, admin ops, warehouse/logistics, and an executive channel. Structured communication, not chaos.
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Pricing Lookup System SQLite-cached pricing with instant response times. Handles modifier logic, hospital and customer resolution, and multi-tier contract lookups automatically.
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D-Ticket & PO Extraction Pipeline Reps photograph POs or upload PDFs. Gemini Flash extracts the data, validates it, and auto-files locally on the Mac Mini. Zero manual entry.
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Master File Automation 5-source rebuild pipeline that pulls from every data source, validates against your rep roster and account list, and delivers a clean master file on demand.
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Morning Board Briefing PDFs Every morning, a structured executive summary is auto-generated and delivered: open orders, rep activity, pricing flags, escalations, and priorities for the day.
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3-Layer Knowledge System Knowledge Vault for raw documents. Institutional Brain for reasoning patterns. Rapport Files for per-person communication style. The system gets smarter over time.
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Self-Healing & Monitoring 27+ automated health checks running continuously. If anything breaks, the system detects it, restarts the affected component, and alerts you — before you notice.
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Session Cost Control Automated resets prevent runaway API costs. The system manages its own token economy — you don't have to watch spend or manually intervene.
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Decision Record & Judge System Every critical operation is evidence-based and logged. The Judge evaluates decisions against defined criteria before they execute — no guessing, no errors.
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Roundtable Architecture Multi-group observation with consolidated summaries. The system watches all channels simultaneously and surfaces what matters — without requiring you to read everything.
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Escalation Matrix Structured routing for exceptions, approvals, and issues. The right person gets the right alert at the right time — not everything, just what needs a human.
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Web-Based PO Deep Dive Analyzer Browser-based tool for in-depth PO analysis with hospital billing intelligence. Drill into any purchase order with full context and history.
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Full Configuration & Onboarding We load your rep roster, pricing files, hospital accounts, and product data. We build your Telegram groups, configure your Chiefs, and hand you a running system.
What You Bring

You Bring Three Things.
We Handle the Rest.

The lift on your side is minimal. The system we install is complete — you're just providing the hardware and the data it runs on.

💻

A Mac Mini

M4 or M5. You buy it separately — available from Apple for $599–$799. We configure it from scratch. You keep the hardware forever.

📊

Your Operational Data

Rep roster, pricing files, hospital accounts, product catalog. The data your business already has. We load it, validate it, and wire it into the system.

📱

Telegram for Your Team

Free app your reps already use. We set up the group structure — field force, admin ops, warehouse, exec channel — and connect them to the AI backbone.

Who It's For

5 to 200 Field Reps.
One System That Scales.

Any orthopedic or medical device distributor who wants AI-powered operations without spending 6 months building it themselves.

👔

Distribution Owners

Stop paying for ops headcount to do what AI can do in milliseconds. Deploy this once. Own it forever. Free your people to do the work that actually requires a human.

🏃

Operations Managers

Wake up to a complete briefing instead of 47 unread messages. Pricing questions answered before they reach you. POs tracked without spreadsheets. Escalations routed automatically.

📡

Sales & Field Managers

Full visibility across every rep, every territory, every open order — without the phone calls. The system watches everything and tells you what needs your attention.

Pricing

One-Time Setup.
You Own It. Forever.

No per-seat fees. No platform lock-in. No monthly surprise bills. Pay once to get set up, add support if you want it. The system is yours.

M4 Package — Standard
$4,999
one-time setup fee · you buy Mac Mini M4 separately (~$599)
+ $499/mo support (optional)
✓Full OrthoOps AI deployment — all 14 systems
✓4 AI Chiefs (CIO, COO, CFO, CTO) configured
✓Telegram group architecture built out
✓Pricing lookup loaded with your catalog
✓PO extraction pipeline live from day one
✓Morning briefing delivery configured
✓Self-healing monitoring active (27+ checks)
✓30-day onboarding support included
Inquire About M4 →

Setup fee covers full deployment, configuration, and data loading. $499/month support includes updates, monitoring reviews, and priority response — no long-term contract required.

Get Started

Ready to stop building
and start running?

Reach out and we'll schedule a discovery call. We'll walk through your operation, show you exactly how OrthoOps maps to your workflows, and give you a clear deployment timeline. No pressure — just a real conversation between people who understand your industry.

✉ [email protected] Visit orthoopsai.com →